Operations Coordinator for an established Contemporary Gallery in London

Our client is a large London gallery specialising in modern and contemporary art. Established in the early eighties, the gallery showcases art from emerging and established artists, and household names. 

Our client is currently in search of an Operations Coordinator who will play a pivotal role in facilitating the smooth operation of their operations department. As the Operations Coordinator, the successful candidate will collaborate with the Operations Manager and a team of skilled technicians and coordinators to ensure that all departmental activities are coordinated effectively. The ideal candidate should possess a minimum of three years of relevant experience in Art Operations or a related field. 

  Responsibilities include:

• Liaising with the sales support team to provide all art services for display and appointment needs
• Ensure Gallery display for appointments and exhibitions are coordinated in a way that supports the client’s vision and its values, and ensure all sales-related demands are executed in a timely manner
• Overseeing movement of stock and accurate maintaining of records
• Checking artwork quality and assessing condition
• Tracking all products/issues, ensuring correct route is followed
• Liaise with suppliers re on-going orders / timeframes / cost management
• Assist department with supplier deliveries and collections
• Coordinating logistics and installations for UK and overseas appointments
• Working closely with suppliers and artist workshops
• Administrative duties for the department, including: - Providing office support to the Department Manager - Providing cover for colleagues in their absence - Research into competitive suppliers, building new relationships - Development of department paperwork
• Develop a direct and positive working relationship with the operations office team, sales support team and maintain sound communication with other team members

Key Qualities Required:   Essential:

• 2-5 years of experience in a logistics role, ideally gained within a gallery or auction house
• Strong communication skills at all levels
• High level of attention to detail
• Highly organized
• Accuracy with figures / sensitive data
• Assertive, yet calm demeanour
• Acute awareness of Supply and Demand Chain
• Pro-active at all times
• Team player who works to own initiative
• Office 365 fluency

Beneficial but not essential:

• Additional language(s)
• Understanding of customs procedures
• Client liaison experience
• Understanding of framing methods

Reports to:  Chief Operating Officer

Start date: Asap

Location: London

Hours: Full time

Salary: Around £30-35k