Registrar with a Mayfair-based Gallery

Essential requirements: 

• Several years’ experience in shipping, customs paperwork and export/import license applications from European countries and the US. 
• In depth understanding of AML requirements.
• Fluent in written and spoken English

Customs and shipping:

• Import and export of all objects, for purchases, sales and fairs. All associated licenses and documents.
• Customs paperwork, manage Temporary Admission and Bonded Warehouse
• iCustoms inputs for TA-W / W-TA / TA-HU transfers  
• UL export license applications
• Track and manage all purchases by the gallery
• Ensure all objects arrive at the gallery
• Ensuring safe receipt of all paperwork and objects
• Managing the relationship with the selected shipping agent, including the gallery's objects held there  

Finances:

• Generate all invoices and send them to clients. 
• Ensure invoices are settled and Directors are kept abreast of any issues.
• Liaising with the bookkeeper on all financial activity, especially purchases and sales, and budgeting
• Insurance (art fairs, off-site and onsite)
• Liaising with the client manager
• Petty cash, foreign currency management, and reconciliation   
• Statement of accounts and debt chasing   
• Aware of tax in relevant countries UK & EU VAT, US Sales Tax
• AML implementation and staying abreast of changes
• Drafting and maintaining consignment agreements and loans 
  
  

Database management for:

• Shipping info, license info

Secretarial work:

• Keeping weekly minutes and a ledger

Object management

• Registrar 
• In-house packing and crating

Salary: c.£40,000-50,000 p/a 

Monday to Friday (9am -6pm), based at the gallery. On occasion will be required to work at art fairs abroad, and to work over weekends in the UK and abroad when required for art fairs/exhibitions, for which working from home days to be given in lieu at the discretion of the Directors.