Administrator for a Philanthropic Artist’s Studio, based in Shoreditch

Hours: Weekdays 9-5 / 10-6 with flexibility, occasional evenings, occasional remote can be negotiated.

Salary: Around £35,000 per annum

Location: In the artist’s studio in Shoreditch. Occasional national and international travel.

Responsible to: The artist/Director

Responsible for: Part time Studio staff, Studio technicians, Photographers, Fabricators, Metal and Woodworkers, Catering, Cleaners, Accountants, all Contractors.

Contract: 1 year contract with the possibility of extension to start asap

Equipment: Company phone, Company laptop

Holidays: 25 days.

Admin for the artist’s Shoreditch studio/office complex monitoring Commercial and Philanthropic projects. Head of a small team and often working alone. Managing 20 years of the artist’s oeuvre and legacy projects with the artist and their associates. Flexible and varied schedule.

Experience:

• Ideally 3+ years working in major artist studio.
• High level computer and software ability.
• Database software advanced experience.
• Working with high functioning executive neurodivergent.
• Major sculptural or public artwork production/installation.
• Artlogic, Adobe Suite, NAS/DAS storage, Mac system,
• Working with Cultural institutions.
• Handling sales admin for high level sales (£500,000+) as well as art shipping and handling.
• Handling art world criminals, fakes and forgeries
• Handling press and PR.

Duties:

Assistant to artist

• Assistant / Accessibility Assistant to high-functioning neurodivergent Artist.
• Comprehensive understanding and familiarisation of artist’s Oeuvre.
• Ability to rapidly relay data requests and give daily overview of business and database in various formats for the artist.
• Attention to detail, focus and patience.

Primary sales

• Working with the artist to place new works into large international collections and liaising with existing clients and patrons.
• Attending events with the artist

Secondary market

• Working with the artist tracking provenance of artworks through the secondary market, liaising with auctions, galleries, collectors and doing detective work.

Management of office

• Monitoring and responding to emails and all correspondence.
• Payment of all bills, rent, subscriptions, legal fees, trademark and intellectual property registrations and licensing, overseeing bookkeeping, insurance.
• Handling all staff payments. Keeping space tidy and arranging cleaners.

Management of studio:

• Working with artist to hire technical staff and contractors.
• Tool and equipment purchase and hire.
• Coordinating materials, logistics and catering for studio visits.
• Arranging periodical deep cleaning.

Artist’s public sculptures

• Working directly with the artist to produce a series of self-funded, monumental, bronze, public sculptures around the world.
• Hiring and managing producers and technicians and overseeing production, shipping, structural engineering and installation.

Council Sculpture Project.

• Working with the artist and associates to manage the £1/4M project, founded and exclusively funded by the artist in 2020 in partnership with local Council.
• Commissioning young artists from under-represented and marginalised communities to create permanent, public artworks.

Charity fundraisers and projects.

• Working with the artist to co-ordinate charity sales with local and international charities. Placing and promoting auction sales. Facilitating press and PR.

Educational archive programme.

• Managing a 30TB database of 20 years of video and photographic archive from the artist and their community projects.
• Granting creative commons licences to academics, educators, students and artists.
• Continued documentation and acquisition of old archives.

Legal

• Working with the artist and legal team tracking stolen artworks and intellectual property infringements.
• Monitoring updates from legal team.
• Liaising with authorities in UK, Europe and USA.

Licensing

• Working with the artist and legal team tracking IP and Trademark usage in partnership with legal team.
• Managing licensing agreements, territories and limitations with fil