Administrator for an Artist’s Studio, based in Shoreditch

Hours: 9-6 Monday to Friday, flexibility for occasional evenings and weekends.

Salary: Around £35,000 per annum

Location: In the artist’s studio in Shoreditch

Responsible to: The artist/Director

Responsible for: Part time Studio staff, Studio technicians, Photographers, Fabricators, Metal and Woodworkers, Catering, Cleaners, Accountants, all Contractors.

Contract: 1 year contract with the possibility of extension to start asap

Administrative support in a busy studio. Someone who can navigate complex situations and bring order and clarity. Someone who has worked with artists and institutions who is used to working in a small team and alone.

Experience:

• 3+ years experience working directly with a major/bluechip artist.
• Fabrication and major public installation.
• Urgent in person and telephone service procurement
• Project management
• Sales of primary artworks
• International shipping of sculptural artworks up to 3 tonnes.
• Liaison with major international auction houses.
• Intellectual property, trademarking and licensing
• Database management
• Maintaining contracts, subscriptions, services and amenities.
• Leading multiple teams.
• Experience with international sales

Duties:

• Studio archive/catalogue- Managing and documenting artworks on secondary market.
• Procurement of equipment, tools, supplies
• Monitoring emails, phone, mail- making and maintaining current projects clients and personal.
• Tax, business rates, rent- Maintaining financial stability for the business
• Database management- Maintaining current records of all artworks
• Liaising with existing clients- Maintaining relationships with supporters and clients.
• Art Handling- Ensuring safe transportation and storage of artworks with technicians and shippers.
• Monitoring secondary market- Liaising directly with collectors, auctions and galleries.
• Provenance and authentication- Using database to maintain provenance on all artworks.
• Shipping- Safe transport of all artworks.
• Storage management- Maintaining condition and safety of all artworks.
• Licensing deals- Responding to licensing requests in partnership with the artist.
• Litigation- liaising with legal team with the artist.
• Maintaining IP- Liaising with legal team and the artist.
• Booking photographers/ filmmakers- maintaining communications with freelance photographers and filmmakers.
• Managing technical team- Booking and managing all technical team.
• Liaising with digital team- Tending to the database and all technical infrastructure with tech support.
• Arranging Maintenance of studio- Maintaining a safe working environment at studio and office booking and procuring cleaning and repair services
• Equipment and supplies- Fulfilling equipment orders from the artist.
• Studio visits- preparing for client and institutional studio visits.
• travel bookings- Making detailed itinerary for the artist and teams for site visits and projects.
• Website management- Ensuring the public and office facing web presence is maintained.
• Social media support - Preparing materials in partnership with the artist.
• Correspondence- Monitoring and responding to all contacts and informing artist of any new developments with the artist, including maintaining communications on projects.
• Event support- logistical support with events.
• Payments- making all payments to staff and freelancers.