Executive Assistant

Salary/Rate:£110 net per day + commission
Job type:Part-Time
Town/City:London/Oxford
Sector:Art Galleries and Dealers
Level:Entry (0-5 years)
Set Up:Hybrid
Post Date:30.09.25
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About the Role

About the role

Our client is seeking a proactive and versatile Executive Assistant to support the Artistic Director of a gallery and foundation. The role combines organizational, operational, and cultural tasks with hands-on involvement in events, catalogues, research, and sponsorships.


Key Responsibilities

  • Assist the Director with priorities, scheduling, and daily coordination.
  • Support event planning and exhibition setup, liaising with designers, brands, partners, and event planners.
  • Manage and expand contacts, including fundraising and sponsorships.
  • Collect and organize images, texts, and scientific research on historical artworks.
  • Maintain the Foundation’s database and archives.


Requirements

  • 2–3 years’ experience in organizational/assistant roles, preferably in art, culture, or events.
  • Strong multitasking, organizational, and problem-solving skills.
  • Practical experience in exhibition/event organization.
  • Background in fundraising/sponsor relations.
  • Fluent in English
  • Willingness to travel when required.


Location
: Remote (based in London), with availability to work 1 day per week in Oxford alongside the Director
Commitment: 2-3 days per week
Compensation: £110 net per day + commission on sponsorships secured (about £35k annually, pro rata)

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