Art Coordinator for an established art consultancy in London

Our client is seeking a highly organised and proactive Art Coordinator to join their art consultancy, working across the luxury hospitality and cruise sectors.

The Art Coordinator will support the delivery of multiple international projects from concept through commissioning, procurement, production and installation. Working closely with the Art Team, the successful candidate will gain broad exposure to the full art consultancy process while developing particular experience in artist liaison, commissioning, purchasing, budgets, project programmes and supplier coordination. Previous experience within the art world is preferred but not essential.

Main Responsibilities:

Art & Project Coordination 

• Assist with the development of artwork specifications, commissions, and project documentation.
• Track artwork development and production, monitoring progress and anticipated timelines, and communicating updates to the wider project team.
• Assist with image file testing, quality checks, and the preparation of artwork information for production.
• Maintain accurate project documentation, filing systems, and records.
• Support the creation of project presentations, including artist research and outreach under the guidance of the Creative Director.
• Attend project meetings and client presentations, taking clear and accurate meeting notes and following up on agreed actions.
• Prepare general project reporting and assist with the management and tracking of monthly expenses.
• Attend site visits and project-related meetings as required.
• Support the team during project installations, including travel to sites within the UK and internationally.
• Assist with the preparation of project publications, press materials, and other project-related content.
• Provide general administrative and project support to Senior Art Coordinators, Project Managers, and the Senior Production Coordinator. 

Purchasing & Financial Administration

• Create and issue purchase orders and maintain accurate purchasing records.
• Track purchasing activity against project budgets and timelines.
• Liaise with artists, galleries and suppliers to obtain signed purchase orders and required contractual and copyright documentation.
• Liaise with the Accounts team regarding invoices, payments and outstanding documentation.
• Work closely with the wider team to ensure that purchasing, budgets and project timelines are accurately communicated and coordinated. 

Person Specification 

• Highly organised, with excellent attention to detail and time management
• Confident in managing multiple tasks and deadlines across different projects.
• A quick and adaptable learner
• A clear and personable communicator, comfortable liaising with colleagues, clients, artists and suppliers.
• Numerate and confident working with budgets, costs and financial information.
• Able to work collaboratively across a multidisciplinary team.
• Proactive and able to take ownership of tasks through to completion.
• A self-starter with a positive attitude and a genuine desire to learn and develop. 

Essential Requirements 

• Experience working in a project coordination, procurement, FF&E, interiors, design, hospitality, art, or other relevant project-based environment.
• Microsoft Office, with Excel to at least an intermediate level.
• Strong Mac proficiency, including Keynote.
• Google Workspace, Teams, and online communication and file-sharing platforms.
• Good written and verbal communication skills.
• Excellent organisational and administrative skills, with a high level of accuracy and attention to detail.
• A genuine interest in art, design, interiors, craftsmanship and the creative industries.
• Willingness to travel within the UK and internationally for site visits and installations when required. 

Desirable Skills 

• An art, design, interiors, architecture or related qualification is welcome but not essential.
• Adobe Creative Suite, especially Photoshop 

Benefits:

• The opportunity to work on prestigious international art and design projects.
• Exposure to the full project lifecycle, from artwork selection and commissioning through to procurement, logistics, and installation.
• Collaboration with experienced senior members of the team in a supportive and close-knit working environment.

Salary: £38,000 per annum 

Employment type: Full-time

Reports to: Senior Project Coordinator